My Digital Life

I just thought I would pass along to all of you a great new website dedicated to the way all live now. The Managing Your Digital Life Podcast & Blog is a great destination for information on how to deal with all the electronic stuff you accumulate during your daily life. The folks there, like … Read more

Saving Money in the Office

Want to put some extra money in your pocket? As Benjamin Franklin said, “a penny saved is a penny earned.” In these tough economic times it behooves us all to look at what we are spending money on and cut back where appropriate. Not only will that help the bottom line, but it will free up some of the cash you may need for areas that need bolstering such as web marketing, employee benefits, or computer service.

To that end here are nine simple things that will cost you little or nothing that can net you some significant returns in the long run.

  1. Cleaning – What does cleaning have to do with saving money? Other than age and power surges, the biggest killer of computers and printers that I have seen is heat. That heat is caused by the ventilation being blocked by dust, pet hair, or other debris. Once every few months take the time to make sure the fans and vents on your computer, monitor, and printer are unobstructed. If you keep your equipment clean it will run cooler and therefor last longer. And the longer it lasts the less often you have to pay to replace it – or pay for someone like me to come fix it.
  2. Faxing – Not sure if you want to buy a fax machine or replace that old one? Well don’t! Most companies are using email not fax these days, and those that aren’t should be. Not only are emails easier to keep track of but they save time and paper. But what if you need to send a fax? Go down to your local office supply store and they will charge you a small sum to send it, or you could just do it from your computer. Online services like FaxZero.com will let you send small faxes for free and longer faxes for a minimal fee. So there is absolutely no reason to have that expensive fax machine sitting around gobbling up power.
  3. Electricity – And while we are talking about power, let’s talk about all those cell phone chargers, sleeping printers, and other dormant equipment you have around. Each of those devices is drawing current even when you are not using it. How can you tell? Is the little light on? Are they warm? Is that power brick humming? Then it is drawing power. If you aren’t going to be using the device for a while, then unplug it entirely. Or just plug them into a power strip and turn that single power strip switch off. Not only will you be saving electricity, but you will be adding extra insurance against power surges and voltage shocks.
  4. Upgrading Software – About to upgrade to the newest version of Microsoft Office? Ask yourself, “Why?” If the current version is serving you fine now, what feature is it that you are paying for? If it is just to get compatibility with the new file formats, consider downloading the Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 File Formats. With it you can open, edit and save documents, workbooks and presentations in the file formats new to Microsoft Office Word, Excel and PowerPoint 2007. With other software, ask the same questions – “why am I upgrading this” and “is there a free update or patch that will let me do most of those same things?”
  5. Read more

Please Back Up!!

It is about time to start thinking about your New Years resolutions, right? I know you are thinking I am going to talk about exercising, eating right, or doing all those other things you really don’t want to do, but no. I am talking about resolving to do something that you really do want to … Read more

Backing Up Your Computer

Our computers have become an indispensable part of our lives. We use them for entertainment, to talk with colleagues, friends and family, and for research, education, and business. Unlike other important assets like your car or home, you probably don’t have any insurance on your computer. Not financial insurance, but insurance that the data you … Read more